Artificial Intelligence Business Solutions LLC
A presentable overview of our Enterprise Resource Planning system — finance, supply chain, CRM, manufacturing, projects, HR, and e-invoicing — built for organizations in Oman and the GCC.
Platform overview
AIBizs ERP centralizes finance, supply chain, customer and supplier management, manufacturing, projects, and HR — in one connected platform for Oman and the GCC.
Finance gets ledger control and consolidations. Operations get inventory and workflow clarity. Commercial teams get CRM and SRM. Leadership gets real-time visibility with role-based access.
Module 01
Run journals, budgets, consolidations, and management reporting from one finance core — built for multi-company groups in Oman and the GCC that need OMR accuracy, audit trails, and real-time visibility.
One finance engine for multi-company groups across Oman and the GCC
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Post, review, and reverse journals with dimension control and approval workflows — so every entity stays audit-ready without spreadsheet workarounds.
Produce entity and group statements from a single ledger structure. Intercompany eliminations and period locks keep consolidated numbers trustworthy.
Plan budgets by company, department, and project — then track actuals versus plan with alerts that keep spending aligned to leadership targets.
Set companies, chart links, dimensions, and fiscal calendars.
Post journals from modules and manual entries with controls.
Reconcile, approve, and lock periods with audit evidence.
Publish statements, budgets, and group consolidations.
Module 02
Capture supplier invoices, match to purchase orders, schedule payments, and keep liabilities visible — so finance teams in Oman and the GCC close AP cycles without surprise overdue balances.
Cleaner invoice intake. Faster approvals. Predictable payment runs.
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Register vendor invoices against POs and receipts with exception flags — reducing duplicate payments and mismatched quantities before they hit the ledger.
Route invoices through multi-level approvals, then build payment batches by due date, vendor, or company with bank-file ready outputs.
Age payables by vendor and company, forecast cash outflows, and keep GL postings aligned so treasury and finance share one view of commitments.
Capture invoices and match to PO or contract terms.
Route exceptions and approvals to the right owners.
Build payment runs and issue bank files.
Clear open items and post to the general ledger.
Module 03
Issue invoices, track receipts, manage credit notes, and drive collections from one receivables workspace — designed for multi-entity sales operations across Oman and the GCC.
Accurate invoices. Clear aging. Stronger cash collection.
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Generate invoices from sales orders or manual billing with tax, discounts, and multi-currency options — then deliver statements customers can trust.
Record bank receipts and allocate them precisely to open invoices — including partial payments and multi-invoice settlements.
Monitor aging buckets, credit limits, and overdue accounts so collections teams prioritize the right customers before cash risk grows.
Create and issue customer invoices with tax and terms.
Monitor open items, aging, and credit exposure.
Allocate receipts and chase overdue balances.
Post to GL and publish AR performance views.
Module 04
Maintain a single, controlled chart of accounts with sub-ledger integration, period close discipline, and audit-ready history — the financial backbone for multi-company ERP in Oman and the GCC.
One chart. Clean postings. Disciplined period close.
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Design a scalable chart structure for single or multi-entity groups — with account types, dimensions, and mapping rules that stay consistent as you grow.
Receive postings from AP, AR, inventory, payroll, and projects into the GL with clear source references — eliminating end-of-month reconciling chaos.
Run checklists, lock periods, and retain immutable history so auditors and leadership can trust every closing balance.
Define chart, dimensions, and posting rules.
Accept sub-ledger and manual journal activity.
Clear exceptions and validate trial balances.
Complete checklists and lock the period.
Module 05
Manage bank accounts, cash positions, transfers, and forecasts so finance leaders see liquidity across entities — not scattered spreadsheets and email balances.
Real-time cash visibility. Controlled bank operations. Better forecasts.
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See available cash by bank, company, and currency. Combine AP/AR outlooks with treasury balances for a practical daily liquidity picture.
Record bank receipts, payments, and transfers with reconciliation tools that keep book balances aligned to bank statements.
Organize payment files, approvals, and bank relationships with role-based access — so treasury actions stay secure and auditable.
Review cash by bank, entity, and currency.
Execute transfers and coordinate payment batches.
Match statements to book balances.
Project liquidity using AP/AR and treasury inputs.
Module 06
Track items across warehouses, manage receipts and issues, and keep inventory valuation tied to finance — so operations and accounting share one stock truth.
Accurate stock. Controlled warehouses. Finance-aligned valuation.
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Know what you have, where it sits, and what is reserved — across warehouses and companies — before you promise delivery or reorder.
Run receipts, issues, transfers, and adjustments with documented reasons — keeping warehouse teams fast and auditors satisfied.
Keep inventory costs aligned to the ledger with valuation methods and warehouse policies that support manufacturing and project consumption.
Post goods into warehouses against POs or transfers.
Organize locations, batches, and availability.
Fulfill sales, production, and project demand.
Update costs and post inventory to the ledger.
Module 07
Coordinate operational processes, task ownership, and performance KPIs across departments — so day-to-day execution stays aligned with ERP data, not side systems.
Clear workflows. Owned tasks. Measurable operational performance.
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Standardize recurring operational processes with defined steps, owners, and escalations — reducing handoff gaps between teams.
Give supervisors a single place to monitor open work, bottlenecks, and exceptions tied to inventory, orders, and service activity.
Measure what matters — cycle times, completion rates, and SLA adherence — so leadership can improve operations with evidence.
Configure workflows, owners, and success metrics.
Run daily tasks with status and handoff control.
Spot bottlenecks and escalate exceptions.
Use KPI trends to refine operating procedures.
Module 08
Manage leads, opportunities, accounts, and service interactions in one CRM connected to ERP orders and receivables — built for commercial teams across Oman and the GCC.
Clear pipelines. Stronger service. Revenue tied to operations.
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Keep a complete view of customers, contacts, and history — so sales and service teams never work from outdated email threads.
Move opportunities through defined stages with forecasts, quotes, and conversion tracking that leadership can trust.
Log service cases, assign owners, and close loops with visibility that protects relationships after the sale.
Log leads, accounts, and customer interactions.
Progress opportunities through the sales pipeline.
Hand off wins into orders, delivery, and AR.
Manage cases and renewals with full history.
Module 09
Qualify suppliers, manage contracts, and run procurement processes with visibility from requisition to receipt — strengthening supply assurance for Oman and GCC operations.
Trusted suppliers. Controlled contracts. Smoother procurement.
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Onboard and qualify suppliers with documents, categories, and risk notes — then keep master data current for purchasing and AP teams.
Drive requisitions, RFQs, and purchase orders with approval paths that keep spend controlled before goods arrive.
Track contract terms, renewals, and supplier scorecards so procurement decisions stay evidence-based — not relationship-only.
Onboard suppliers and approve categories.
Run requisitions, RFQs, and awards.
Issue POs and track deliveries.
Score performance and manage contracts.
Module 10
Give vendors a secure portal to view orders, submit invoices, track payment status, and update profile details — cutting email noise while improving procurement collaboration.
Fewer emails. Faster vendor responses. Clear order status.
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Onboard suppliers with controlled login and permissions so each vendor sees only their company data — nothing more.
Vendors view purchase orders, acknowledge lines, and flag delivery issues early — improving fulfillment reliability.
Let vendors submit invoice details and track payment progress without calling AP — while finance keeps approval control inside ERP.
Provision vendor users with secure access.
Share POs and receive acknowledgements.
Vendors send invoices and supporting documents.
Both sides monitor payment and order status.
Module 11
Generate, validate, and submit electronic invoices with PEPPOL/OTA-ready pathways — helping organizations in Oman and the GCC meet digital invoicing requirements without breaking ERP workflows.
PEPPOL/OTA-ready. Validated invoices. Compliance you can prove.
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Create structured e-invoices from ERP billing and AP/AR documents — with the fields and formats required for digital exchange.
Submit invoices through PEPPOL/OTA-aligned channels and track acknowledgement status so finance knows what cleared and what needs correction.
Retain submission history, validation results, and document archives so compliance teams can demonstrate control during reviews.
Generate structured invoices from ERP documents.
Run schema and business-rule checks.
Send via PEPPOL/OTA-aligned channels.
Store acknowledgements and compliance evidence.
Module 12
Manage employee master data, organizational structures, and HR processes inside ERP — with payroll-ready records and links to projects, costing, and self-service.
One employee record. Clear org structures. Payroll-ready data.
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Maintain complete employee profiles, grades, departments, and reporting lines across companies — the foundation for HR and costing accuracy.
Run core HR processes — transfers, promotions, and status changes — with approvals and an audit trail that keeps records trustworthy.
Keep workforce data ready for payroll and project costing so finance and HR share consistent headcount and labor numbers.
Define companies, departments, and job grades.
Keep employee records and HR actions current.
Link people to cost centers and projects.
Feed payroll, ESS, and workforce reporting.
Module 13
Define BOMs, plan production orders, and track execution against inventory — so manufacturing teams deliver on schedule with cost and material visibility.
Clear BOMs. Controlled production. Inventory-aware execution.
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Define product structures and process steps once — then reuse them across production orders with version control.
Create and schedule production orders based on demand, capacity, and material readiness — reducing last-minute shortages.
Issue materials, record completions, and capture scrap or variances — keeping inventory and costing aligned as products are finished.
Set BOMs, routings, and work centers.
Create production orders against demand.
Issue materials and book operations.
Post finished goods and cost outcomes.
Module 14
Plan timelines, assign resources, track progress, and control project budgets — connecting delivery teams to inventory, HR, and finance for Oman and GCC project organizations.
On-time delivery. Controlled budgets. Resource clarity.
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Structure projects with phases, tasks, milestones, and dependencies so delivery teams share one plan — not scattered trackers.
Assign people and capacity to work, monitor utilization, and spot overloads before deadlines slip.
Connect project spend to budgets and actuals from inventory, AP, and labor — so commercial and delivery leaders see the same numbers.
Create the project structure and budget.
Define tasks, milestones, and resources.
Track progress, effort, and material use.
Compare actuals to budget and close the project.
Module 15
Give employees a secure portal for profiles, requests, and HR-related services connected to ERP — reducing admin load while keeping workforce data accurate.
Fewer admin tickets. Faster employee requests. Accurate workforce data.
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A clear self-service workspace where employees view profiles, submit requests, and access permitted documents without waiting on email chains.
Route employee requests to managers and HR with status tracking — so nothing gets lost between inbox folders.
Role-based access keeps employee, manager, and HR views separated while syncing approved changes back into ERP HR records.
Employees access ESS with role-based credentials.
Update permitted details and submit requests.
Managers and HR clear queues with audit trails.
Approved changes update ERP workforce records.
Shared foundations across every ERP module
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